General

What is EuroPython?

EuroPython was the first major Python programming language community conference ever organized by volunteers. It started 2002 in Charleroi, Belgium, which attracted over 200 attendees.

It now is the largest European Python conference (1200+ attendees in 2014), the second largest Python conference world-wide and a meeting reference for all European programmers, students and companies interested in the Python programming language.

Bilbao? Where is Bilbao? How can I get there?

You don’t know where Bilbao is? No panic! You can find all information at https://ep2015.europython.eu/en/bilbao

IMPORTANT: Please note that if you live outside Europe you may need a VISA to enter Spain and attend the conference. Please check this before buying your tickets!

In case you still need help please contact helpdesk@europython.eu

I love what you’re doing. How can I sponsor this great event?

You will find all the information needed at our sponsors page here: https://europython.eu/en/sponsor

If you need any extra information please contact us sending an email to sponsoring@europython.eu

I want to book my flight/hotel. Could you give me an idea of what the schedule will look like?

The schedule has not been finalized yet. We will first have a call for proposals, then a talk voting phase and then announce the final schedule in May. We will announce the details on our blog as usual.

However, we can already provide you with the overall structure:

• Monday - Friday: Conference talks, trainings, keynotes (at the Euskalduna Conference Center (ECC))
• Saturday - Sunday: Sprints (at the Bizkaia Aretoa)

A typical conference day will start at 08:30 with breakfast, have the first session around 09:00 and end at 18:30. Lunch breaks are scheduled for around 13:15.

Tickets

How can I buy my ticket?

Please buy your tickets using our registration page.

We have three different tickets available:

• student (only available for students; please bring your student card)

• personal (for people enjoying Python from home)

• business (for people using Python to make a living)

We would like to encourage you to pick a ticket types that reasonably fits your use personal situation. If you would like to support EuroPython, please consider getting a higher priced ticket. We assure you that your contribution will be put to good use. Thank you!

The tickets are sold in three batches:

• early-bird (the first 350 tickets),

• standard (until June 25th)

• on-desk (paid in Bilbao)

Make sure you get your tickets as soon as you can to save some money to spend on the excellent food in Bilbao ;-)

Do I need to send any documentation proving my student status?

No, because we trust you :-)

You don’t need to send or upload any documentation during the registration and payment process, but the organizer may ask for your student card when picking up the badge during on-site check-in.

Why am I getting an invoice from the ACPySS and not the EPS ?

Due to great complications with the VAT rules for conference events, we have chosen to use a simplified setup where the ACPySS invoices for all conference tickets.

I need to verify the VAT information of the ACPySS. Where can I find the address and VAT-ID?

Please check our contacts page: https://ep2015.europython.eu/en/contacts

I'm buying business tickets and I think I don't have to pay the 10% VAT.

We're sorry but European regulations (as well as our tax advisor) say that every European company must pay VAT for services or goods that will be consumed in other countries. In EuroPython tickets we have included two VAT taxes: cultural event and catering, which coincidentally are the same: 10%. Hence we must charge this 10% VAT on all tickets, including the business tickets. However every company can obtain the VAT in return:

Companies from the European Union

The companies from the European Union can request their Spanish VAT back through their own country's Tax Office.

Companies from Outside the European Union

Non EU-companies will have more trouble doing this. They must:

- First of all, name a legal representative stablished in Spain (tax/legal advisor).

- This representative must request for a return of the VAT to the Agencia Tributaria Estatal (Spanish Tax Office) presenting a paper form, el modelo 361 (an example here). The instructions to fill it are here. This request must be done through internet and a Digital Certificate from the Agencia Tributaria Estatal is needed.

I bought my ticket early, but I cannot attend. What can I do?

You can send an email to helpdesk@europython.eu and let us know. We will fully refund your ticket costs except the administrative (bank, online payments services, etc) costs until June 20th.

Refund requests must be issued before June 20th. Please understand that we cannot process refund requests after that date, since we have a lean budget to run.

I helped organize the EuroPython 2015 conference. Do you have special rates for volunteers ?

For volunteers who have invested a significant amount of time into organizing the conference or helping out on site during the conference, we will issue refunds for their tickets.

The refund amount depends on the amount of work done and will be set by the finance workgroup (WG). Please contact the WG chair of the workgroup your volunteering in for more details.

How do I know my t-shirt size?

Women's cut:

	Size	Measures
	S	[40cm/58cm]
	M	[43cm/62cm]
	L	[46cm/64cm]
	XL	[49cm/66cm]
	XXL	[52cm/68cm]

I've bought more than one ticket and now I want to assign it to a friend but the website does not allow me. How should I proceed?

Please wait. Your friends will definitely get their tickets. We are really sorry for that and we are working as fast as possible to get it solved.

This should be working now. Please try again and sorry for the problems this may have caused.

When assigning tickets to others, please a) make sure that the other person has already created a user account on our website, and b) make sure that you have the email address the person used for registering with the system.

I have bought a ticket and turned my profile public, but I'm still not listed on the Who's coming page. What can I do?

You probably have not yet assigned the ticket to yourself. Log in to the site and then proceed to the ticket page. Clicking on the edit links should allow you to enter the details for each ticket you bought.

The Who is coming page only shows tickets from people who have turned their profile public and have been assigned to a purchased conference ticket.

Accommodation

Ok, I’ve booked the conference. Where can I stay?

There are a lot of nice hotels in Bilbao. We have already prepared a page about accommodation options with good deals we have already negotiated with some hotels and student houses. Please take a look to the accommodation options for details.

Other than the possibilities listed on the accommodations page, there are a lot of nice options around the venue! If you need help, contact us!

NOTE: Please always ask the hotels for their refund policies. We have no refund agreements with the mentioned accommodations so are not aware of the refund policies of each of those and will not be able to help you with this.

Bilbao

Where can I buy SIM cards?

Very near the venue there is a shopping mall where you will be able to buy SIM cards from, e.g., Vodafone.

Please remember that you need an identification document for this purchase.

The SIM cards need to be registered to an owner. No mobile phone company allows us to cancel the SIM cards after the conference.

As we can't take responsibility for the usage you do with your SIM card, we are not buying SIM cards for the conference.

 

Visas

I need a visa to go to Spain. Could you please write me an invitation letter?

We've got a Google Form to ask for a visa letter here.

Once you've filled the form, please send an email to alexsavio_at_gmail.com asking him to write the letter for you.

Talks, Trainings, Posters

I would like to present an interesting topic. Which formats do you have available ?

We will have standard conference talks, trainings, helpdesks and poster sessions.

How can I give a talk at EuroPython?

We will issue a Call for Proposals (CFP) when we’re ready to receive talk submissions. Please watch our blog for updates.

Once the CFP is open, you can propose your talk by logging in to the website and going to the CFP section.

Talks will then be voted on by the attendees. A subset will also be selected by the program workgroup members to also give less mainstream topics a chance and to enhance the speaker diversity, if needed (we hope not).

Can I rely on internet during my talk?

Wifi set up in a closed environment with many signal shadowed areas as the Euskalduna can be a problem. We are putting Wifi antennas for up to 3000 devices, although the main talk rooms are shielded from the exhibition hall. We have ordered though for Ethernet cable for the speaker desks, so you don't run into problems during your talk.

Do I need video adapters for my talk?

We will have available HDMI to VGA and mini-DisplayPort to VGA adapters in each room.

Do I have to print my poster?

Yes. We are not offering poster printing service in the venue. However there is in the neighborhood (10 minutes walk) a few printing shops, for example:

• Reprografía José Antonio
• Goya

What size should be the posters?

The poster size is a portrait DIN-A0. 84.1cm wide x 118.9cm high.

Where will be the poster session?

The area of the poster session will be the exhibition hall, so there will be more people around doing other things.

There won't tables in front of each poster although the hall tables will be nearby.

I have submitted a talk, but would like to make some edits. How does that work?

Please log in to the website and navigate to your public profile (click on the button "View your public profile"). At the bottom of the page you should see a list of talk you have submitted. Clicking on these links will take you to the talk page where you can edit the talk description.

Will I get a discount if I get selected as speaker?

Yes, we will issue the following refunds for speakers:

• talk: 25% refund on your ticket

• training: 100% refund on your ticket

Refunds can be picked up on site at the conference desk.

As in previous years, we will make it possible to grant the discount towards the financial aid program by simply not picking it up during the conference.

Must I sign the video recording and publishing agreement?

To simplify the organization, we ask all speakers and trainers to accept the video recording and publishing of their session. All talks will be recorded. Whether trainings will be recorded as well, is not yet clear. Please contact our EuroPython Helpdesk for details, if you would rather not like your training to be recorded.